Experienced Admin Assistant

Experienced Admin Assistant

Site: Section Britannique

Horaires: Hours: 20 hours/week

Type: CDI

Clôture: Deadline: 03.11.2019

The Lycée Français Charles de Gaulle recruits an Experienced Admin Assistant for the Secretariat of the British Section/Exams Office.

Position to be filled: Part-time permanent position starting in November 2019 at the Lycée Français Charles de Gaulle, South Kensington, London.

Work hours: 20 hours/week over 40 weeks. Timetable to be established by the Head of the British Section.

The Experienced Administrative Assistant will report to the Head of the British Section and the Examinations Officer.

Job Description:
Secretarial duties include:

  • Be the first point of contact for all daily calls and emails to the British section.
  • Manage all daily secretarial duties (overtime, training, outings, students’ references and school certificates, copies of Access Arrangement evidence, minutes of meetings, etc.)
  • Manage key messages via our MIS (Pronote) and various teachers’ requests for room bookings, trips messages, etc., liaising with the French section counterparts.
  • Coordinate the Head of the British Section diary with all meeting requests from various parties.
  • Manage and update yearly the subject brochures for the British Section GCSEs and A-Levels.
  • Manage the students’ Work Experience process.

Support to the Examinations Officer consists of:

  • Sending off scripts to Exam boards
  • Manage Results login access for students
  • Assist with collection/delivery of Examination certificates to current and old students
  • Assist with Mock/End of Year Exams and distribution of Results
  • Occasional invigilation duties during exams
  • Assist on Results’ Day and organise priority reviews of marking for A Levels

 

Profile:

  • Fluent in English with a good understanding of French
  • Strong experience as Administrator/Secretary in a British secondary school environment
  • Experience with British exams and Exam boards would be an advantage
  • Very good interpersonal skills and excellent spoken and written communication skills
  • Excellent computer skills (proficient in Excel, Word and mail merge and Google tools)
  • Ability to learn new MIS software quickly (SIMS Exam system, Pronote)
  • You have an excellent eye for details with excellent methodology/organisational skills
  • You are reliable and pro-active, capable of working efficiently, independently and as part of a team, with a great sense of customer service
  • Patient and flexible, you can work well under pressure and to very tight deadlines.
  • You have the ability to adapt to emergency situations and temporary workloads (exam season)

 

Gross annual salary: £14,692.35 (includes a monthly travel allowance)


Employer’s contribution to private pension: 15%


Benefits: Free tuition fees for employees’ children (subject to conditions)

The Lycée is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. All post holders are subject to satisfactory enhanced DBS (Disclosure and Barring Service) check. (This procedure is undertaken by the Lycée).
Additionally, anyone who has resided outside the UK will be asked to provide a criminal record from their country of residence.

Please email your application form to: sschurer@lyceefrancais.org.uk by Sunday 3rd November 2019 (Midnight official closing time)

Important: Successful applicants will be contacted for an INTERVIEW and TESTS taking place in November.

The Lycée Français Charles de Gaulle recruits an Experienced Admin Assistant for the Secretariat of the British Section/Exams Office.

Position to be filled: Part-time permanent position starting in November 2019 at the Lycée Français Charles de Gaulle, South Kensington, London.

Work hours: 20 hours/week over 40 weeks. Timetable to be established by the Head of the British Section.

The Experienced Administrative Assistant will report to the Head of the British Section and the Examinations Officer.

Job Description:
Secretarial duties include:

  • Be the first point of contact for all daily calls and emails to the British section.
  • Manage all daily secretarial duties (overtime, training, outings, students’ references and school certificates, copies of Access Arrangement evidence, minutes of meetings, etc.)
  • Manage key messages via our MIS (Pronote) and various teachers’ requests for room bookings, trips messages, etc., liaising with the French section counterparts.
  • Coordinate the Head of the British Section diary with all meeting requests from various parties.
  • Manage and update yearly the subject brochures for the British Section GCSEs and A-Levels.
  • Manage the students’ Work Experience process.

Support to the Examinations Officer consists of:

  • Sending off scripts to Exam boards
  • Manage Results login access for students
  • Assist with collection/delivery of Examination certificates to current and old students
  • Assist with Mock/End of Year Exams and distribution of Results
  • Occasional invigilation duties during exams
  • Assist on Results’ Day and organise priority reviews of marking for A Levels

 

Profile:

  • Fluent in English with a good understanding of French
  • Strong experience as Administrator/Secretary in a British secondary school environment
  • Experience with British exams and Exam boards would be an advantage
  • Very good interpersonal skills and excellent spoken and written communication skills
  • Excellent computer skills (proficient in Excel, Word and mail merge and Google tools)
  • Ability to learn new MIS software quickly (SIMS Exam system, Pronote)
  • You have an excellent eye for details with excellent methodology/organisational skills
  • You are reliable and pro-active, capable of working efficiently, independently and as part of a team, with a great sense of customer service
  • Patient and flexible, you can work well under pressure and to very tight deadlines.
  • You have the ability to adapt to emergency situations and temporary workloads (exam season)

 

Gross annual salary: £14,692.35 (includes a monthly travel allowance)


Employer’s contribution to private pension: 15%


Benefits: Free tuition fees for employees’ children (subject to conditions)

The Lycée is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. All post holders are subject to satisfactory enhanced DBS (Disclosure and Barring Service) check. (This procedure is undertaken by the Lycée).
Additionally, anyone who has resided outside the UK will be asked to provide a criminal record from their country of residence.

Please email your application form to: sschurer@lyceefrancais.org.uk by Sunday 3rd November 2019 (Midnight official closing time)

Important: Successful applicants will be contacted for an INTERVIEW and TESTS taking place in November.

Application Form
Our newsletter
Notre newsletter
Archives
Archives